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  4. Procurement of documents in Finland

联系人

Valeria Nikolaeva
Valeria Nikolaeva
高级顾问
+49 851 226 083 5
valeria.nikolaeva@schmidt-export.com

Procurement of documents in Finland

Schmidt & Schmidt provides services for the reclamation of civil status documents, as well as obtaining duplicates, lost or damaged documents in Finland with their subsequent legalization and translation.

It often happens that civil status documents are lost or damaged, or it is necessary to obtain current copies of documents. In this case, it is necessary to reclaim duplicates of documents. Often, those who have left Finland face difficulties in this procedure. Our service allows you to reclaim documents in Finland remotely, and we can carry out courier delivery of the document to anywhere in the world.

Validity of civil status documents in Finland

Civil status documents issued in Finland generally have a validity period of no more than 6 months, after which they must be replaced with new ones containing up-to-date data.

When to obtain duplicate documents in Finland

A duplicate birth certificate, marriage certificate, name change certificate, divorce certificate, criminal record certificate or death certificate may be required to register a marriage abroad, a newborn child, citizenship, inheritance, data verification for pension applications, opening bank accounts, employment and other bureaucratic issues.

What documents can be requested in Finland:

  • Birth certificate
  • Marriage certificate
  • Certificate of change of surname
  • Divorce certificate
  • Death certificate
  • Certificates of good conduct
  • Educational documents
  • Other civil status documents

Birth certificate

A birth certificate is an official document provided by the Registrar or acting Registrar of the relevant Civil or Consular Register. It verifies details of an individual's birth, including the date, sex, and, if applicable, the time of birth and family relationships.

In Finland, obtaining a birth certificate is a streamlined process overseen by the Digital and Population Data Services Agency (DVV). When a child is born in Finland, the hospital automatically reports the birth to the Digital and Population Data Services Agency (DVV). The child’s personal information, including a Finnish personal identity code, is registered in the Population Information System.

A birth certificate is not automatically issued but can be requested by the parents or a legal guardian. Requests can be made online, by email, or in person at a DVV service point.

For use abroad, Finland provides multilingual birth certificates that comply with international standards (e.g., EU regulations). Apostille authentication may be required for certain countries.

Required documents

  • Full name of whose birth certificate is being requested
  • Date and place of birth
  • Valid ID of requester

Marriage certificate

The marriage certificate is the legal record of marriage, used to verify marital status. It is usually required for procedures such as changing the last name, applying for spousal benefits, immigration applications and for inheritance matters. It can be obtained at the Civil Registry Office in the city or town where the marriage took place.

Marriage certificates are not automatically issued to the couple but can be requested from the DVV. Requests can be made online, by email, or in person at a DVV service point.

Types of Certificates

  • Standard Certificate
  • International Certificate

Before getting married, you must submit a written request for an examination of possible impediments to marriage. This process ensures that there are no legal obstacles to the marriage under Finnish law.

You can request the examination of impediments at any office of the Digital and Population Data Services Agency (Digi- ja väestötietovirasto).

Required documents

  • Valid ID
  • Details of the Marriage
  • Completed Request Form

Divorce certificate

A divorce certificate serves the purpose to verify the legal dissolution of a marriage. It is required for procedures such as remarrying, updating marital status on legal records, immigration applications, and legal matters involving custody, support, or property division.

If both spouses agree to the divorce and there are no disputes, they can apply for a divorce together. After a six-month waiting period, the divorce is finalized. If the divorce is contested, it must be processed through the courts. Once the court issues a divorce decree, the marriage is legally dissolved.

After the divorce is finalized (either by mutual consent or court order), the divorce is automatically registered in the Population Information System by the Digital and Population Data Services Agency (DVV). The divorce certificate is not automatically issued, but can be requested from the Digital and Population Data Services Agency (DVV). The certificate can be requested online, by mail, or in person at a DVV service point.

Required documents

  • Valid ID
  • Date of the divorce
  • Court Decision (if applicable)
  • Completed Request Form

Death certificate

The death certificate serves as an official confirmation of an individual's death. It is required for settling the deceased's estate, claiming life insurance and closing financial accounts. These documents can be obtained through the provincial vital statistics office.

It can be requested by immediate family members (spouse, children, parents), legal representatives or executors of the estate. Government agencies involved in estate administration can also request it.

Required documents

  • Name of the deceased
  • Date and place of death
  • Identification of the requester and proof of eligibility
  • Authorization documents if requested by a representative

Police clearance certificate

A criminal record certificate, also known as a police certificate, is a document used to verify an individual's criminal record or confirm the absence of one. It is required for employment in sensitive fields, visa or immigration applications, volunteering, firearm permits and adoption proceedings.

Either spouses, legal representatives (with a power of attorney) or government agencies or courts (for legal purposes) can request this certificate.

You must specifically request a full Criminal Record Extract, which includes criminal records (including expired criminal sentences) and investigation records. To apply for a Police Clearance Certificate, you need to submit a completed application form and a prescribed Consent form, allowing an authorized agency to apply for the certificate on your behalf. The completed application form, along with the Consent form, should be submitted to the Oikeusrekisterikeskus (National Legal Register Centre) in Finland.

Additionally, you must provide a full set of fingerprints from both hands, obtained from an authorized agency lab on the prescribed fingerprint form, certified with the agency’s official stamp. The completed application form and supporting documents will be forwarded directly to the Legal Register Centre in Finland.

Required documents

  • Completed Application Form
  • Valid ID
  • Fingerprint Set

The full set of fingerprints has to be from both hands and obtained from an authorized agency or fingerprinting service. The fingerprints must be taken on the prescribed fingerprint form, and the form should be certified with the official stamp of the agency.

Educational Documents

Foreign educational documents only carry the same legal value as Finnish documents if they are exempt from legalization or have undergone the necessary legalization process. Documents from countries with bilateral agreements with Finland are fully exempt from legalization. Documents from countries that are part of the Hague Convention of 1961 undergo a simplified procedure called apostille. If neither countries are part of the convention or have bilateral agreements they undergo consular legalization

Apostille of duplicate documents in Finland

Finland joined the Hague Convention on the Simplified Legalization of Documents on the 31. May 1965.
Thus, documents issued in Finland are subject to legalization under a simplified procedure - apostille, after notarized translation into any language, such documents acquire full legal force in the territory of the wished destination.
You can order an apostille for copies and duplicates of documents from Finland from us.

顾客评论

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sam…

5Star

22 一月 2025

Schmidt und Schmidt hat gut geholfen ein Dokument zu holen. Das war sehr gut und sicher Personal war auch sehr nett und freundlich.

https://maps.app.goo.gl/8aTeBYUmFma3w6xo6
Adm…

5Star

07 一月 2025

Eine sehr professionelle Beratung und Betreuung.
Eine schnelle Verarbeitung.
Kann nur weiter empfehlen.

https://maps.app.goo.gl/25dYb51Mocbq9wfr5
Chi…

5Star

07 一月 2025

Excellent service. Thanks to my consultant Nicoleta for the 5-star professional service. Everything went fast and smooth. My questions were responded to on time, and I got updates on the status of the documents.

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资讯

在为孩子申请外国学校时,应考虑哪些因素?
在为孩子申请外国学校时,应考虑哪些因素?

我们应该明白,把孩子转到外国学校,通常需要完成一些复杂的官僚程序。那么,我们需要注意什么,才能让孩子顺利转入外国学校?

首先是出生证明,这是孩子最重要的文件。如果没有这个文件,孩子几乎不可能在教育机构注册。然而,出生证明必须经过合法化才能在国外使用。如果孩子要入学的国家是海牙公约的成员国,那么该文件可以进行海牙认证。不过还有些国家没有加入海牙公约,例如阿联酋、中国或加拿大,在这种情况下,文件必须通过领事认证程序进行合法化。

Andrej Schmidt
28 十二月 2022
孩子在国外出生,应考虑什么?
孩子在国外出生,应考虑什么?

一个婴儿的出生总是美妙的欢乐时刻,非但是在许多国家,新生儿的登记是一个相当复杂的官僚程序。
那么,你应该从哪些方面着手呢?

Andrej Schmidt
23 十二月 2022
感谢您在2022年的信任!
感谢您在2022年的信任!

和每年一样,在新年前夕和圣诞节前夕,我们会总结过去一年的成果,并为未来制定计划。

今年对我们所有人来说都是有意义并且忙碌的一年。我们的团队迎来了许多新的挑战,但也获得了了许多新的发展机会。

Andrej Schmidt
12 十二月 2022
德国政府将联邦文件海牙认证的权限移交给外交部。
德国政府将联邦文件海牙认证的权限移交给外交部。

德国联邦政府已批准由司法部起草的将部分文件海牙认证权限移交给德国外交部的法令草案。该决定于2022年11月30日在联邦内阁会议上未经讨论即被通过。

Ali Toma
06 十二月 2022

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office_hours
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contact@schmidt-export.com